In this episode of the Ecomm Breakthrough Podcast, host Josh Hadley shares a powerful productivity strategy: conducting a two-week time study. Josh explains how tracking time reveals inefficiencies and misplaced priorities that limit business growth. He introduces a four-bucket framework—Delete, Delegate, Design, and Double Down—to help entrepreneurs categorize their activities and focus on high-leverage work. Josh emphasizes that a CEO’s role must continuously evolve through revenue milestones, and recommends tools like the Timing app and ChatGPT to analyze time data and redesign job responsibilities for maximum impact.

Bullet Points:

Timestamps:

00:00:00 Introduction to the Two-Week Time Study
Your calendar reveals your business’s future growth. A time study shows where your time is actually being consumed.

00:01:18 The Importance of a Time Study
A founder’s time becomes the ceiling for business growth. This study helps align your actions with your business goals.

00:02:40 Evolving as a CEO at Different Revenue Milestones
The CEO’s role must change as the business scales from $1 million to $5 million, $10 million, and beyond.

00:04:22 Common Misconceptions About Time Usage
Founders often think they’re focused on growth but are stuck in administrative tasks, revealing a disconnect in priorities.

00:06:08 Why the Study Must Be Two Weeks Long
Two weeks is the minimum time to get an accurate picture of your normal habits, beyond a single focused week.

00:07:53 The Brutal Question for CEOs
Ask if the CEO you want to become should be doing your current tasks, emphasizing the need for personal evolution.

00:09:23 The Four Buckets for Categorizing Your Time
After the study, categorize all tasks into four buckets: delete, delegate, redesign, or double down on high-leverage activities.

00:11:10 Common Findings from a Time Study
CEOs often find they spend too much time checking instead of leading and get derailed by personal tasks mid-day.

00:14:44 The Real Outcome: Redesigning Your Job
The goal is to redesign your job description every 90-180 days, focusing on growth levers to earn promotions.

00:16:17 How to Conduct the Time Study
Use the Timing app to track everything from sunup to sundown, including personal time, to get a complete picture.

00:18:58 Categorizing Your Tasks
Create key themes or categories for your activities, such as “CEO strategic work,” “hiring,” and “personal tasks.”

00:21:04 Analyzing the Results
The app shows where your hours went, revealing high-time categories like hiring, which can inform who to hire next.

00:25:05 Using ChatGPT for Deeper Analysis
Export your time data and use a specific ChatGPT prompt to analyze it using the four-bucket framework for insights.

00:26:36 Example ChatGPT Output
ChatGPT can identify the best and worst uses of your time, highlighting where to apply your judgment for maximum leverage.

00:29:49 Conclusion and Final Takeaways
Your calendar is your strategy. Run the study regularly, apply the four buckets, and constantly evolve your role as a leader.

Links and Mentions:

Tools and Apps
“Timing App“: “00:16:50”

Key Concepts and Frameworks
“Two Week Time Study”: “00:02:02”

Recommendations
“ChatGPT“: “00:25:05”

Additional Notes
“QR Code for Resources”: “00:29:49”

Transcript:

Josh Hadley 00:00:00  Show me two weeks of your calendar, and I’m going to be able to confidently tell you whether you’re going to be growing or staying stuck in your business over the next 12 months. Welcome to the Ecomm Breakthrough Podcast. I’m Josh Hadley. I’ve scaled my own e-commerce brand from 0 to 8 figures, and I’m actively building towards nine figures in sales. This podcast is where I document that journey and share the systems, the strategies, and the lessons learned in real time so that you can learn what actually matters and scale your own business. Most founders think that they know exactly where their time is going. However, when you conduct a two week time study, 90% of entrepreneurs are blown away with where their time is actually being consumed in the business. And oftentimes it’s not in the places you want your time being consumed in the business. Most of the time, you’re stuck in the thick of thin things. That’s not providing a high ROI in the business. My name is Josh Hadley. First and foremost, I’m a man of faith.

Josh Hadley 00:00:56  I’m a husband to a beautiful wife and the father of four children. I’ve been selling in the e-commerce space for over a decade, selling multi-million on sales channels such as Amazon, TikTok, Shop and Shopify, and I am also the host of the number one business strategy podcast for ecommerce entrepreneurs. That’s E-com breakthrough. Today, I’m going to be sharing with you the details about this two week time study, which is one of the best tools to magnify your output and be able to ten x the efficiency and the growth inside of your business. So why is a two week time study so important? And why do I do this on a regular basis? By the way, I do this myself at a minimum every six months, and when things are really moving along quickly, I’m doing it every 90 days. If the business is scaling fast, the reason why you want to conduct a two week time study is because the founder’s time eventually becomes the ceiling for your growth as a business. This is going to provide you with a framework for seeing whether your behavior in the business is actually matching the business that you think you are trying to build? Way too often I hear people are saying, oh yeah, I’m all focused on growth.

Josh Hadley 00:02:02  But then you show me your two week time study, and then I find that most of your time is spent in administrative work, doing manual routine things that aren’t actually driving results in the business, but it’s just kind of keeping things afloat. That’s not what you want to be focused on. And this is something that applies to CEOs, and this applies to entry level workers that are doing routine administrative work as well, because I believe that everybody in any role needs to take an honest look and self-assess. Am I spending my time on the right levers in the business that are truly going to provide an ROI, a return on your investment, or your time? Let’s dive into why this is so vital for a CEO that’s building a business. When you’re a CEO and you’re a founder and you’re crossing that $1 million mark in revenue, it’s honestly the hustle that has gotten you to where you are today, and that ultimately will become a ceiling. If you’re not able to delegate and identify a system as to how you generated that first million dollars in revenue.

Josh Hadley 00:03:02  You’re never going to scale to that next level, which is $5 million in revenue. And ultimately, where you’re at at $5 million of revenue is you’ve probably got a handful of virtual assistants or, you know, team members that are helping you do very specific tasks that you’ve identified as necessary for producing that revenue that you’ve generated in the business. But ultimately, when you get to $10 million in revenue, one of the things that becomes a bottleneck for you is that your team has been very reliant upon you making every decision in the business. More often than not, these team members are doing the administrative work in the business, but they’re leaving all of the growth levers up to you as the CEO or the founder to execute. And so if you want to surpass that $10 million mark, you need to make sure that you are hiring and enabling actual leaders that are focused on the growth of the business. And that’s exactly what you need when you hit 20 million. All of a sudden, you as the CEO, you are now the architect of the system, and you now have heads or leaders over very specific departments.

Josh Hadley 00:04:08  And they, as a department, are responsible for generating growth in their specific areas of the business. That’s what you need to initiate. If you’re going to be setting yourself up to scale to a nine figure or a $100 million brand. Let’s dive into why this two week time study is so important for CEOs and anybody working in any organization. Most founders and any team members are lying up to themselves about where their time actually goes. And I have I’m guilty of this myself. Any time I’ve done a two week time study, I always start with the hypothesis of I think I’m spending most of my time doing X, Y, or Z, but when I actually conduct a two week time study, I end up finding myself like doing something else the majority of my time. And so that’s why this two week time study is actually so revealing. Because here’s what I hear most often from entrepreneurs and CEOs. Oh yeah, I’m focused on growth. But guess what? If you actually look at your calendar, you’re stuck in all the administrative things, you’re still filing receipts, or you’re sending things over to your accounting team, or you’re completing the, you know, you’re updating your project management tool of choice online and pushing projects forward.

Josh Hadley 00:05:18  Okay. Or you say, hey, I need better people. But if you look at your calendar, 0% of your time is focused on interviews, or 0% of your time is focused on actually coaching the current team members, that you have to possibly become the next managers on your team, or you’re not even posting job opportunities. You’re just saying I need somebody, but that your need for hiring somebody and saying, oh yeah, I eventually need somebody that always becomes a future problem because you’re actually never taking action on that. Or last but not least, you say that you’re focused on growing enterprise value, but most of your time is just spent on doing the same things that you’ve been doing that got you to the existing revenue that you’re at today. Instead of expanding into new projects, new growth levers, or networking with the right people that can really explode your business, it’s really focused on the ten x or 100 x growth levers in your business. So why two weeks? Why are two weeks so important? Can I just do this one day? Can I just do this for one week? Two weeks is the bare minimum.

Josh Hadley 00:06:24  And the reason why is because in one day it’s not a fair snapshot of like truly what’s happening throughout your business. There could be an urgent fire that you have to put out on one day that, you know, derails, you know, some deep work that you thought you were going to be getting into. And that’s okay. That’s like in business that stuff happens. There’s always a dumpster fire burning. In any business, your job is to figure out which dumpster fires you actually have to put out and which ones just need to keep smoldering. But why two weeks instead of just a week? Over the course of a week, it’s easy for you to say, hey, I’m adamantly focused on product research and development tasks this week. This is my key focus. Or it’s an AI focus this week. That’s fine. And you could probably do that over the course of a week. But over two weeks, what you’re going to find is you’re going to gravitate back to your normal habits, and you’re going to gravitate to just your normal routine that you normally go through as a CEO.

Josh Hadley 00:07:19  So that’s why two weeks is a good time period. If you really want to get a really good picture, like do it over the course of four weeks. But two weeks is the minimum. Four weeks would be, you know, a really, really good example. But you’re going to want to make sure that those two weeks cover a period of time where work is like normal work. It’s not that, hey, during this first week, I’m at a business conference for the first week. Like, if you’re only going to business conferences like 2 or 3 times a year, like that week of you going to that business conference is a waste of time. So again, make sure that you take that snapshot those two weeks during a relatively normal two week cadence of work. Here’s the brutal question. Okay. Should the CEO of the company that you are trying to become be working on those specific tasks? Okay. Because the tasks that got you to a 10 million or 1 million or 5 million, wherever you’re at those tasks in you as the CEO, the role you had to play as the CEO is not going to be the same role to get you to 20 million, or to get you to 100 million into the nine figure territory.

Josh Hadley 00:08:23  You, as the CEO, need to be elevating and changing your game on a regular basis. That’s why business can be one of the best, like self-development programs out there, because you have to evolve as a person. You can’t. I know for myself this I am not the same CEO that I was when I first started the business a decade ago and when I first hired people. I’m not the same leader. I’m not the same manager. I don’t operate in the same cadence because my vision in who I’m becoming is so much bigger at this point, and I have to change the way I’m. I approach everything in the business and so know that that’s why you want to do this on a regular basis is because you, as the CEO, have to adapt and change and grow and develop as your business continues to grow and develop as well. And that’s why this two week time study provides an excellent framework to help you in your self-development. Now, when you conduct this two week time study, when you are all done, here’s ultimately what you’re going to do.

Josh Hadley 00:09:23  You’re going to categorize where you spend all of your time into four different buckets. Whether something it’s going to be that you delete, hey, this is a low value task. Honestly, nobody in the business should spend their time on this. This is actually just a waste of my own time. I need to stop doing those things. Or maybe it’s something you need to delegate. Maybe it’s administrative work. Maybe it’s something that you already have a process for, but maybe you’re reluctant to give it up to somebody else because nobody can do it as well as you can. But guess what? My comment to that is if anybody can do something 80% as well as you can, it’s 100% awesome. So make sure that you get that off of your plate. There’s going to be a number of tasks that you’re going to need to delegate. There’s also going to be a number of tasks that you just simply need to redesign, which means, hey, I’ve been doing this thing. I don’t have somebody right now that I can delegate this to.

Josh Hadley 00:10:12  I need to design a system or a process where I could actually delegate this to somebody else. And then last but not least, you have something that you want to double down on. These are the things that are like your core area of specialty, right? Maybe you’re an excellent salesperson, and your job is to go close a bunch of retail retail deals, right? Your job is to go close getting into Walmart big box stores. Okay, great. Those are high leverage CEO activities. Could be vision setting the vision for the brand and keeping everybody aligned with your vision, your mission. It could be key. Leadership hires, and making the final call on who you’re bringing in could be capital allocation. Which product are we going to invest our time and money into versus this other opportunity? Which one are you going to, you know, double down on? And what is your brand? Who are you? What are major partnerships that you’re trying to create, whether it be with an influencer or whether it be with a specific sales channel or another business that you’re partnering with? Strategy, culture.

Josh Hadley 00:11:10  Those are all of the things that the CEO should be an expert in. Those are the levers that can provide a 100 x return on the business when they are done correctly. So here’s the cheat sheet for what most CEOs and even managers, team members that go through this two week time study find. Number one, I spend too much time on, you know, maybe checking instead of leading. I spend too much time just kind of approving things, rather than redesigning the system and setting the KPIs so that other people can just move forward with that process rather than myself. Spend too much time in meetings where I’m not even providing much value. And so as a team member, when you go through this, one of the best things you could do is come back to your CEO and say, hey, I did a two week time study and here are the meetings or the things that I’ve been roped into that honestly, I believe I’m wasting my time on. So that’s one aspect that you’re going to learn.

Josh Hadley 00:12:06  Another key thing, I don’t have it noted on this slide, but another really key aspect that you are going to identify when you do a two week time study is because you’re manually documenting your time every 15 minutes of every day. You’re going to automatically self-correct. You’re going to realize, Holy crap, I just doom scrolled on TikTok for an hour, and that was unintentional. Maybe that’s the way you start your business day and you originally were looking at, you know, some competitive research, and then you went down a rabbit hole of doom scrolling. Or it could be, hey, I went to go get my oil change at noon. And my goodness, I saw how big of an impact that made in my overall business. Like because I had to. I started working, then I had to stop working. Then I had to commute, go drop off the car, then I had to come back. And then by that time I had just killed what I thought was a 30 minute oil change for my car.

Josh Hadley 00:12:58  this just wasted three hours of my day. Between the commute, between the the lack of progress that was made not only while I was out of the office, but just the task switching itself. And so one of my quick recommendations for anybody that quickly identifies like, oh, good grief, I’ve got to stop scheduling dentist appointments in the middle of the day. I’ve got to stop doing my oil change in the middle of the day, whatever it is. The biggest recommendation I have is make sure that you either get the first dentist appointment or the first doctor’s appointment of the day, or the last doctor’s appointment of the day. Because guess what? If you can just stop interrupting your time in the middle of your day on meaningless crap, you are going to end up being ten times more productive, get more done, and actually focus on true levers in the business that are going to either make you, as a team member, look that much better to your managers and the CEO. Or if you’re the CEO, it means your business is actually going to grow rather than get eaten away by personal tasks and time.

Josh Hadley 00:14:02  That’s just sucking things from you. Okay. And what you’re also going to realize is maybe you’re spending too little time on really key things that are going to be the needle movers in the business. If you’re the CEO, that’s going to be hiring a player’s training future leaders, viewing the numbers, building distribution or new sales channels, creating partnerships with people, high quality thinking of like the future strategy and vision for the overall business. That’s where you should be spending your time. And if you’re not, it’s because you’re spending too much time on the thick of thin things. things that are more administrative in nature. And so here’s the real outcome from a two week time study. And then we’re going to dive into the specifics of exactly how I recommend you conduct a two week time study. I’m going to also dive into the tools I use and how I diagnose and have a-I basically bucket all of my time and tell me how to set up my time for the next 90 days or for the next six months.

Josh Hadley 00:14:58  But your main job is every 90 days or every six months. You should be redesigning your job description, and you need to go in there and say, hey, these are the activities I’m doing today. Here are the things I think I need to delete. Here are the things I think I need to delegate. Here’s what I need to design, and here’s what I need to double down on every 90 days or six months, if that’s what you’re doing, your role is going to change. And the role that you’re in today is going to be dramatically different 12 months from now. So for any team member that is saying, hey, I don’t know why I’m stuck in the same role, why am I not being elevated to or being promoted to a manager more often than not. If that’s the case, it’s because you yourself are not changing your own job description in your own role by saying, hey, by the way, manager or CEO, here are the things I’ve delegated here. The things I’ve deleted.

Josh Hadley 00:15:49  Here are the things I’ve designed into a system so that I have more time to focus on growth levers for the business. That’s where you kind of like the natural leadership talent shows up, is when they’re innately conducting these two week time studies and then redesigning their own role profile on their own and growing and scaling with the business. Those are the people that get promoted and get moved around the business, because they themselves are focused on the right things and not just getting stuck into being a manual, a, you know, a cog in the wheel that just continues to execute on routine, fundamental tasks over and over again. So let’s dive into exactly how you should be conducting a two week time study. The number one tool that I recommend anybody use is called the timing app. So timing timing. Timing. And it’s just an app that you can download. I download it onto my Mac and they also have an app for your iPhone. So if you’re out and about, it’s something that you could track your time with on your phone.

Josh Hadley 00:16:50  But most importantly, I do 90% of my work in the business on my Mac. And so if that’s the case, guess what the timing app does? It actually is viewing my screen and it is monitoring everything I’m doing, and it has some cool AI features where it will kind of say, hey, it looks like you were doing X, Y, and Z, is that correct? And then I can automatically approve it. But as you can see here, here’s just like a brief screenshot. And you can see over the course of like a full day, there should not be a single white space. From the moment you wake up to the moment you go to bed, there should be zero white space on your timing calendar app, because every moment of every day you should be doing something. And so. Yeah. Here’s an answer to a most frequently asked question. Well, should I be tracking my personal tasks in time in addition to the things I’m doing at work? Yes, 100%. Because again, what happens if you know, hey, at bedtime, you say, oh, I’m going to bed, but then you end up doom scrolling on TikTok or Facebook or Instagram for the next hour.

Josh Hadley 00:17:54  If you’re not doing a two week time study, you’re just going to just continue with that flow. But when you actually have to write that down, oh, I’m going to spend the next hour doom scrolling. You’re going to be like, is that the best use of my time? And you’re going to self-correct. Like that’s one of the beauties of doing this is like, it’s just helping you become a better human being at the end of the day. And so, yes, you are documenting your personal time from the moment you wake up all the way to when you’re going to bed. So you’re going to have tasks such as, hey, shower, brush my teeth, prepare for the day. You’re going to see how much time that takes you. And then sometimes you may be like, wow, I spent 90 minutes getting ready for the day. Could I cut that down to 45 minutes? Maybe that frees me up to go do something else. So many people say, oh, I’m so busy, I don’t have time for this or that.

Josh Hadley 00:18:37  I promise you, when you do this two week time study, you will find things that you could make more efficient to where magically you now have more time. And the excuse of oh, sorry, I don’t have time for that becomes nonexistent for you. So first and foremost, I’m using the timing app. I download it on my phone, I download it on my MacBook. It’s monitoring my screen. It’s telling me everything that I’m doing, and it’s going to make my life a heck of a lot easier. And I’m doing it from sunup to sundown. From the moment I wake up to the moment I’m going to bed. Let’s go on to the next thing I want to categorize the tasks or the things that I’m doing into key themes or categories. So for myself, this is literally a screenshot of exactly the buckets in the time that I have for myself. So number one, I have CEO strategic work things that I can never delegate. That’s like vision making the final hiring decision, onboarding a new team member.

Josh Hadley 00:19:29  You know, because I’m actually extending the job offer to them. And I need to be the face of that, setting the vision setting, you know, deciding on the new products we’re launching or deciding what sales channels we’re going to be focused on in our strategy for succeeding in those sales channels. That’s the CEO strategic work. Then I’ve got personal tasks. These are things that I cannot delegate. I cannot delegate brushing my teeth, I cannot delegate me showering and etc.. There’s a number of personal tasks, even myself working out, so things like that. Eating lunch, like, those are things I’m going to dump into those personal tasks. Okay? And then I’ll show you another way that you could even get more granular with your personal tasks. Then I’ve got hiring and recruiting, leadership team meetings. I’ve got one on one leadership meetings where I have like a one on one conversation with my leaders, product R&D tasks. I’ve got email and calendar management. So anytime I’m in my email inbox, replying to emails or trying to set up calendar, you know, meetings with people.

Josh Hadley 00:20:30  Things like that. Supply chain inventory management tasks, Amazon sales oversight, retail, TikTok shop, Shopify sales, podcasting for myself, the list goes on and on. But you can get like you can kind of get a glimpse of like these overall bigger buckets that I’m just trying to, like, categorize my work with. And I’ll tell you why. So the next thing that you’re going to do here is after two weeks, every day as you track your time, you’re going to be able to say, hey, this fell into my Shopify bucket, this fell into email management, this fell into personal tasks, etc.. Here’s an actual screenshot from a two week time period for myself. And you can see I’ve got 180 hours that have been tracked, and it’s telling me exactly where those hours went. Now, a good bulk of those hours because I also timed myself over the weekend. A good chunk of those hours is personal time. And so there’s a good chunk of personal time here. And I want to dive into like, why is my why am I spending so much personal time on X, Y, and Z? Can I make that more efficient? So yes, personal time is going to be one of your highest category buckets.

Josh Hadley 00:21:38  But then guess what the key insight is? What’s the next bucket? It’s hiring and recruiting. And then below that I’ve got TikTok and Shopify sales. And then below that I’ve got email and calendar management and then I’ve got leadership meetings. Okay, great. Now I have a pretty good picture of at least where the majority of my time is going. Now I want to get into the specifics. What what am I being inefficient with? With my own personal tasks? What, like when I say hiring and recruiting, what am I being inefficient with there that I could maybe be a lot more efficient with? What about TikTok and Shopify? Do I actually need to be doing those tasks? Can they be delegated? Could they be deleted, or could they be redesigned? Or do I need to double down on them? So this gives you a bucket and an idea of all right now this is where I’m spending my time. I know for myself, I was actually astonished with how much time I was spending on just the hiring and recruiting aspect.

Josh Hadley 00:22:31  So guess what this told me at the end of this, there’s two specific roles that I began hiring for in my business after I saw this two week time study. Number one was an internal recruiter or a director of HR for ourselves, because I wanted to free myself. Most of those tasks were post this job, get app like go recruit applicants to go and apply for this job, interview those applicants, send out the case study review the case study. Those are all things that my goodness, if I can get 20 hours back on to my own self for free by giving that to somebody else, imagine what I can do with those 20 hours to go focus on growth levers in the business. That’s the way you think about hiring in your business. You don’t just hire a, you know, a finance person just because I heard some other business has a finance person? No, I’m going to hire based on the needs of the business. And ultimately this is a buy back your time principle. So I’m going to go down this list and I’m going to say, how do I buy back my time? Can I buy back my time by hiring somebody that can oversee hiring and recruiting for me? Can I buy back my time by hiring somebody in the TikTok and Shopify sales space? Somebody to go monitor or oversee those sales channels? Can I buy back my time by having somebody else go through my email and calendars? So yes, again, going through like here are the roles that I’ve hired for recently, internal recruiter and a TikTok affiliate manager and also an executive coordinator, somebody that is going through all of my emails, managing my calendar, making my time so much more efficient, and giving me time back to focus on more high value tasks in the business.

Josh Hadley 00:24:11  So use this time study to allow you to know, hey, if you were to go hire somebody next, ideally, go hire the things where you’re spending the majority of your time, so that when that person is onboarded, you get to take so much off of your plate, give it to somebody else, and now you’ve freed up more time for yourself to go focus on growth levers in the business. But the biggest mistake you could make is go take those 20 hours that I’m now going to delegate to somebody to go do recruiting for our business, and then go spend that time doing more email and calendar management. Right. That’s the wrong thing to do. Whereas the right thing to do would be go create partnerships with people. Right? Or maybe it’s go poach, you know, a candidate somewhere else. It’s setting up a final conversation with somebody that is going to be a key hire for the business. That’s where I’m going to invest my time. Now, after we’re done with those two weeks and we’ve got these buckets, we’ve got things categorized.

Josh Hadley 00:25:05  Now you’re going to download all of these activities so you can see if you just come to this report section here on your timing app. This is what it looks like okay. Go to the report section and then click export. And I want all of these tasks Right. I want all 180 hours and I’m going to export that. And it’s going to come out in a CSV format. I’m then going to take that CSV format, and I’m going to upload it to ChatGPT. And I’m going to use this prompt which says, I just completed a two week time study. I’m uploading a spreadsheet of every activity I tracked, analyze it using the four bucket framework. So then it goes into delete tasks that should not exist. Status meetings with no decisions, duplicate reporting, random check ins, low value admin, unfocused app usage, etc. then it talks about delegate designing, doubling down and then for the analysis please do the following. Number one. Summarize where my time is actually went by category total hours and percentage of time tracked.

Josh Hadley 00:26:00  Identify the biggest time leaks and hidden low leverage patterns. And then it has ten other things that we’re going to be walking through. So fortunately for you, at the very end of this, I have got a QR code for you that you can use that has a copy of this prompt. So make sure if you’re just listening to this, make sure you come check out the YouTube video so that you can see the full prompt that I use to then use with ChatGPT. Upload all of these activities and then guess what it’s going to spit out? Well, something a little similar to this. And I’ll actually show you because it is super, super powerful to have ChatGPT get to know you on this level. And even if you’re using cloud, the principle still applies here. Here’s an output that it gave me like this is literally a screenshot that chat sent me back. Your business needs you more on bottleneck removal rather than tasks at task execution. You are not short on effort. You tracked over 179 hours in 16 days.

Josh Hadley 00:26:56  The issue is leverage. Your company does not need more Josh hours. It needs more Josh judgment applied to the right few things, and then it tells me here are the best uses of Josh number one. Who do we hire? Number two what products do we launch? Number three what channels deserve capital investment. Number four what offers? What products can scale? Number five. Who owns what? In the business clarifying role profiles. Do we have the right people in the right seats? Number six where is cash? Trapped in the business. Am I spending too much on certain products? Am I tying up capital into inventory? That’s unnecessary. Number seven. What should we stop doing? That’s interesting. ChatGPT is telling me. Josh, you should set aside time every week to think through, like, the entire team and say, what should we stop doing, guys? Number eight. And finally, what is the operating operating rhythm that keeps the machine accountable? How do I keep my team accountable? How do I keep things moving like a well-oiled machine? And then it told me, hey, by the way, here are the worst uses of your time.

Josh Hadley 00:27:58  Josh. Number one, setting up promo codes. Okay. Number two, posting jobs. Can I do it? Certainly I can’t. Is it the best use of my time? It most certainly is not. Number three, checking portals, which is, hey, checking my stats on Amazon, checking my stats on TikTok and Shopify. Just checking statistics. Not a great use of my time, but I ended up finding myself doing that quite a bit. number four sending follow up email reminders to people again, diving into that email management thing. Number five doing first pass candidate admin. So first setting up the first, you know, interview with a potential candidate. I should only be the person that comes in at the very end when it’s like, hey, this candidate has passed all of these screening criterias. Now I just need your final decision, Josh. That’s where I should be playing. Number six household vendor issues okay. Number seven, random app time. Right. So that’s Facebook. That’s TikTok.

Josh Hadley 00:28:58  That’s anytime I’m just reading the news, just mindlessly scrolling. Okay. And last but not least, being the router between people. So hey, being the person that has to say, hey, thanks for doing that. Now I need to pass this off to, you know, another team member or something like that. So one of the best things is like, if you do this every six months, guess what? ChatGPT is going to get to know you really well. It’s going to be able to help you get better and better as a CEO or as a team member. No matter what your role is. Use ChatGPT to help you become more efficient. If you want a promotion, help tell it that and say, what could I be doing? Or what should I start doing or stop doing that would set me, set me up to be more, you know, observed, more beneficial in the business. Now, once you’ve done that, you now have a better picture of who you are and the role you play in the business.

Josh Hadley 00:29:49  So if you want access to these slides and the prompt that I use in ChatGPT and the overall structure of that, make sure you scan this QR code gives you access to everything. And last but not least, your calendar is your strategy. Run this two week time. Study every 90 days to every six months. Ask yourself the question should the CEO I’m becoming be doing this? And then make sure you apply the buckets to delete delegate design or double down on certain activities and then write the new role or the new job description for yourself every 90 days to six months. This is how you get better. This is how you adapt and evolve as a leader, so that the $1 million CEO turns into the $5 million CEO, turns into the $10 million CEO, and then ultimately can turn into a $100 million CEO. You can only get to that stage if you yourself are under a, if you are going through character, refinement and adapting as a leader all the way through this, if you found value of this, please make sure you share it with another operator that needs to hear the same message.

Josh Hadley 00:30:57  Drop it in a slack group, drop it in a Facebook group. Drop it in a mastermind that you’re a part of. Share the wealth with somebody else. And until next time, make sure that you remember that system scale and distraction kills.